Document Library with Version Control
SOPs, risk assessments, and manuals — always current, always accessible, always acknowledged. End the binder problem for good.
Standard Operating Procedures, risk assessments, and safety manuals are the backbone of safe vessel operations. But on most superyachts, they live in ring binders on the bridge or in the crew mess — heavy, in one location, and rarely opened. When SOPs are updated, the new version somehow has to find its way into the binder, and someone has to communicate the changes to crew across three watch rotations.
CrewNotice gives you a single source of truth for every document. Upload a new version and the old one is archived automatically. All previous crew acknowledgements are cleared. Crew are notified to review and re-acknowledge the new version. There is only ever one current version — and proof of who has read it.
Automatic Version Control
Upload a new version of any document and CrewNotice handles everything automatically. The previous version is archived with full history. All crew acknowledgements are cleared. Relevant crew are notified that a new version requires their review. Add version notes describing what changed (e.g., “Updated Section 3.2 — new tender boarding procedure”) so crew know what to focus on.
- Old versions archived but retained for audit
- Acknowledgements automatically reset on new version
- Version notes guide crew to what changed
- Full revision history per document
Acknowledgement Tracking by Version
For every required document, see exactly which crew have acknowledged the current version and which have not. Send reminders with one tap. Export the acknowledgement data for audits. When a new version is uploaded, the dashboard resets — making it immediately clear who needs to review the changes.
- Per-version acknowledgement records
- Visual progress bars showing acknowledgement rates
- Send reminders to outstanding crew
- Exportable acknowledgement reports
Offline Access for Passages
During passages with limited connectivity, crew need access to safety documents and procedures. CrewNotice lets crew cache critical documents on their devices for offline reading. The PWA-based system means documents are stored locally and accessible even without WiFi. When connection returns, any pending acknowledgements sync automatically.
- One-tap document caching
- Works completely offline once cached
- Manage cached storage from profile settings
- Automatic sync when reconnected
Mid-charter, the chief engineer identifies a near-miss involving the tender hydraulic system. He drafts an updated tender operations SOP with a new pre-launch check. The captain reviews it and uploads version 3.2 to CrewNotice with version notes describing the change.
All previous deck crew acknowledgements are automatically cleared. Push notifications go to the four deck crew. Within two hours, all four have read the updated section and re-acknowledged the new version. The next tender launch follows the new procedure.
The audit log shows the version change, the notification timestamps, and the acknowledgement records — complete evidence for the next ISM inspection.
A complete document management system for vessels
Department Filtering
Bridge, Deck, Engine, Interior, Safety, and General — crew only see what applies to them.
Type Filtering
SOPs, Risk Assessments, Manuals, MSDS/COSHH, Checklists, and Policies in one organised library.
Search
Find any document by title across all departments in seconds.
Favourites
Star frequently accessed documents for instant access at the top of the library.
Review Date Reminders
Get notified when SOPs are due for review so nothing drifts silently out of date.
Built-in PDF Viewer
Read documents inline without leaving the app. Pinch-to-zoom, page navigation, and table of contents.
Audit-Ready Document Control
ISM Code Element 11 requires documented procedures with version control and crew familiarity. CrewNotice provides exactly that — automatic version control, timestamped acknowledgements per version, and exportable evidence reports. Your document control system is not a folder of paperwork. It is a complete audit trail.
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